Don't get lost in licences: Build your roadmap for software spend success

Roadmap → 1. Lay out needs & licences → 2. Analyse spending → 3. Optimise control → 4. Long-term doing.

As a company grows, the contracts that they sign become significantly bigger — with more SKU licences, new SKU codes, and new prices at each new contract. The growth inside the company creates destabilisation in a lot of aspects. This destabilisation often seems to be more visible in complex issues like Salesforce contracts.

The purpose of this article is to highlight the vitality of creating a roadmap and also a software spend optimisation. Software spend optimisation is the process of managing not only your spend on software, but your contracts, account usage, and compliance.

Why a roadmap matters

It is easier for companies to head into a renewal process if they have developed an IT system that operates as a database that will help them track and monitor the usage of the licences they have. As the number of licences a company buys increases rapidly over the years, the possibility of losing track of them increases significantly.

Adopting a software optimisation plan is, for sure, something that is not easy and that will take time — but the benefits that will arise from this make it worth the try.

Start with what you have

Before you can optimise your software spend, you need to create a roadmap that will help you understand your current situation. More specifically, you will understand:

• what your needs are,
• what licences you own, and
• most importantly, what licences you do not need.

This will lead you to the sunk costs of your investment.

Strategic planning is the long-term advantage

Strategic planning and organisation are key elements to achieve long-term success. Start now and take the right steps towards optimisation. The better control you have, the better outcome you get.

If you feel that you do not know where you should start, or that you do not know how to create an internal roadmap, we invite you to book an initial 30-minute consultation with Anders. Let us help you get things on the right track.

— The SaaSed Team